Complaints Policy

If you have a complaint or concern about the service you have received from the dentist or any of the staff

working at this practice, please let us know. We operate a practice complaints procedure for dealing with

complaints. Our complaints system meets national criteria.

 

How to complain

We hope that most problems can be resolved easily and quickly, often at the time they arise and with the

person concerned. If your problem cannot be sorted out this way and you wish to make a complaint, we will

respond to your complaint within three working days, enabling us to establish what happened more easily. If

it is not possible to do that, please let us have details of your complaint within 12 months of the incident that

caused the problem.

Complaints should be addressed to Robert Zabihi – Complaints Manager, or Helena Zabihi – Deputy

Complaints Manager. You may ask for an appointment in order to discuss your concerns. We will explain

the complaints procedure to you and will ensure that your concerns are dealt with promptly. It will be a great

help if you are as specific as possible about your complaint.

 

What shall we do:

We shall acknowledge your complaint within 3 working days and aim to investigate your complaint within

14 working days of the date when you raised it with us. We shall then be in a position to offer you an

explanation, or a meeting with the people involved. When we investigate your complaint, we shall aim to:

Find out what happened and what went wrong

Make it possible for you to discuss the problem with those concerned if you would like this

Make sure you receive an apology where this is appropriate

Identify what we can do to make sure the problem doesn’t happen again

Should a patient make a complaint or claim, we may need to provide information about the patient, and

treatment they have received, to insurers, indemnifiers or legal advisers.

 

Complaining on behalf of someone else

Please note that we keep strictly to the rules of clinical confidentiality. If you are complaining on behalf of

someone else, we must know that you have their permission to do so. A note signed by the person concerned

will be needed, unless they are incapable (because of physical and mental illness) of providing this.

 

Complaining to NHS England

We hope that if you have a problem, you will use our practice complaints procedure. We believe this will

give us the best chance of putting right whatever has gone wrong and an opportunity to improve our practice.

This does not affect your right to approach the NHS England if you feel you cannot raise your complaint

with us, or you are dissatisfied with the result of our investigation.

 

Should you wish to make a direct complaint to NHS England please contact: 

NHS England Customer Support Centre, PO Box 16738, Redditch. B97 9PT, Telephone: 03003112233 

(Monday to Friday 8am to 6pm, excluding English Bank Holidays) 

Email: England.contactus@nhs.net 

Parliamentary & Health Service Ombudsman 

Millbank Tower Millbank, London SW1P 4QP 

Telephone: 0345 015 4033 

Email: www.ombudsman.org.uk 

Dental Complaints Service 

37 Wimpole Street London W1G 8DQ 

Telephone: 020 8253 0800 (Monday – Friday 9am – 5pm) 

General Dental Council 

37 Wimpole Street London W1G 8DQ 

Telephone: 0845 222 4141 or 020 7887 3800 

Email: www.gdc-uk.org 

Complaints and the CQC 

The CQC don’t get directly involved with complaints made to the practice. They do, however, encourage giving feedback for service providers. 

To send feedback to the CQC about please go to: https://www.cqc.org.uk/give-feedback-on-care or Telephone: 03000 616161 

Monday to Friday, 8.30am to 5.30pm Excluding bank holidays 

 

Approved By: Robert Zabihi Date Published: 22/04/2022